Media Database Volunteer

We are seeking a creative and detail-oriented volunteer to manage and enhance SPES’s photography and media resources. Initially, this role will focus on addressing a significant backlog of media files from 2020 onward, ensuring proper organization, tagging, and consent compliance. A major responsibility will be selecting and implementing a new, cloud-based database system to replace our outdated Flickr platform. Once the system is in place, the role will shift to ongoing maintenance, ensuring that the database remains up-to-date and organized. This is a unique opportunity for individuals with strong organizational skills and experience in media or data management with an interest in supporting conservation efforts.

Role Overview

Database Management

  • Evaluate and recommend a new cloud-based photo and video storage solution (e.g., Dropbox, OneDrive) or a digital asset management platform to replace the Flickr system.
  • Organize and sort a backlog of media files from 2020 onward, ensuring that all content is properly tagged, named, and categorized.
  • Transfer existing Flickr and Lightroom archives to the new system.
  • Create and enforce consistent naming conventions and metadata tagging for easy search and retrieval for organizational needs.
  • Develop a simplified process for staff and volunteers to upload photos, ensuring consistency and usability for everyday users.
  • Ongoing maintenance of the new database (e.g., Dropbox/OneDrive), ensuring a well-organized tag system and folder structure by year, event, and subject.
  • Maintain and manage a temporary upload folder for new media, sorting and finalizing uploads on a regular basis.
  • Ensure compliance with SPES’s photographic policies and standards by verifying that all uploaded images have proper consent when required. Maintain up-to-date records of consent forms and ensure secure storage.
  • Support historical image organization, including research and digitization where needed.

Collaboration and Education

  • Collaborate with SPES staff to align database practices with organizational communications and program goals.
  • Provide training or guidelines for staff and volunteers on uploading photos, applying metadata, and following ethical media practices.


Media Creation (Optional)

  • If you are interested in contributing your own high-quality photos and videos of SPES events, programs, and the natural beauty of Stanley Park, this can be integrated into the role.
  • See more details of SPES photography volunteer role here [link].

Qualifications

  • Experience or interest in media or data management.
  • Familiarity with cloud storage platforms (e.g., Dropbox, OneDrive) and organizing large media archives.
  • Strong attention to detail and ability to maintain consistent naming conventions and tagging systems.
  • Familiarity with photo editing tools like Adobe Lightroom (for basic batch edits or metadata tagging).
  • Willingness to learn and adhere to SPES’s photographic policies and standards.
  • Understanding of consent and release form management for media use is an asset.
  • Strong organizational and problem-solving skills, with the ability to work independently.

Time Commitment

Approximately 10-20 hours per month. Tasks can be completed remotely, with occasional communication or collaboration meetings.

Benefits

  • Develop skills in media management, cloud storage organization, and metadata tagging.
  • Contribute directly to SPES’s mission by improving access to high-quality images and videos for conservation and education efforts.
  • Gain experience with an environmental nonprofit organization in Vancouver.
  • Reference letter available after completing 25 volunteer hours.
  • Access SPES volunteer benefits, including discounted memberships and appreciation events.

Application Procedure

To apply, please email your resume and a cover letter to Harper Johnston, Volunteer Coordinator, at vols@stanleyparkecology.ca.

Please include ‘Media Database Volunteer’ and your name in the subject line.

We thank all applicants but only those receiving an interview will be contacted.

Upcoming Events